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About Us

We’re not your average HR consultancy. Led by Sam Swinstead, a plain-talking HR professional with over 20 years of experience, we focus on sensible, practical advice that gets results.

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Disciplinary Procedures & Policies

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Disciplinary

Helping you navigate difficult situations in the workplace

Disciplinary procedures can be complex and emotionally charged. For many businesses, especially for employers with smaller teams where everyone knows each other well, it can also become very stressful and can create tension which could negatively impact team morale and productivity. It’s crucial to ensure that all disciplinary procedures are conducted fairly and in accordance with relevant employment law. And this is where we come in!

vivoHR has over 20 years’ experience in this field, and our practical guidance and support, will give you, and your management team, the skills to be able to navigate disciplinary procedures with confidence and minimise disruption to your business.

We can help you …

  • Create a fair and consistent approach
  • Protect your business from legal risks
  • Maintain a positive and productive work environment

Overcome the HR challenges with vivoHR

We’ll work with you to create a disciplinary policy and procedures that are fair, consistent, and compliant with all relevant legislation.

In addition, we can also help with ….

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Investigations and hearings

We can assist with conducting impartial investigations, producing an investigation report, preparing for hearings, and ensuring that all procedures are followed correctly. We can also conduct the hearing on your behalf and make recommendations to you on the appropriate outcomes.

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Advice and support to managers

We’ll provide guidance and support to managers throughout the disciplinary process, helping them to navigate these challenging situations with confidence.

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Minimise risk and avoid legal challenges

We’ll help you minimise the risk of legal challenges by ensuring that the procedure is conducted fairly and in accordance with best practice.

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Maintain a positive work environment

We’ll help you to maintain a positive and productive work environment, even during challenging times.

Our disciplinary and grievance package

vivoHR supports its clients with a comprehensive Disciplinary and Grievance Package which includes:

A Disciplinary and Grievance Policy together with guidance notes

Disciplinary and Grievance Process steps flow chart

Template letters for each stage of the process – with guidance notes for completion

Investigation report template

Disciplinary meeting minute taking template

Guidance notes for running meetings

Talk to our expert team to find out how we can help you to overcome your HR challenges.

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Disciplinary FAQS

How long does a disciplinary last?
A disciplinary process lasts as long as necessary to ensure a fair investigation and hearing, typically a few weeks but can vary depending on the complexity of the case. Once a disciplinary decision is made, any warnings issued remain active for a set period, usually between 6 to 12 months. If no further issues arise within the specified period, the disciplinary warning will expire, but in some cases, it may remain on record for reference.
Can disciplinary meetings be recorded?
Employers are not legally required to allow recordings, and most disciplinary policies prohibit them unless agreed upon by all parties. Employees may request permission to record a meeting, but employers can refuse unless there’s a legitimate reason, such as disability accommodations. Secretly recording a disciplinary meeting could be considered misconduct and may not be admissible in a tribunal unless it highlights serious procedural failings. It is fairly common practice for the employer to record in order to produce meeting minutes but any such recordings must be kept confidential in accordance with appropriate data protection principles.
How long does a disciplinary stay on record?
A disciplinary warning typically stays on record for 6 to 12 months, depending on the employer’s policy and the severity of the misconduct. If no further issues occur within the warning period, the disciplinary is no longer live, but employers may still keep a record.
What’s the cost for pay-as-you-go hr support?
Pay-as-you-go support is £120 + VAT per hour. Great for one-off help without a subscription.
What’s the price for phone and email support?

Phone and email support starts from £100 + VAT – ideal for day-to-day questions or quick advice.

Do you offer monthly HR support packages, and what do they cost?

Yes – our monthly retainers start from £217 + VAT. These give you ongoing support with the flexibility of a monthly plan.

Watch our explainer videos

Let’s Get Started

Whether you need help with a specific HR issue or want to improve your overall approach, we’re here to help. By choosing vivoHR, you’re partnering with a team that’s as dedicated to your business success as you are. 

Book a Free 30-Minute Consultation

Worried about HR compliance or feeling overwhelmed?

Request a FREE HR audit (worth £360)

Let us help. With our free, no-obligation audit we will assess your HR practices, identify any risks, and provide you with a clear report and plan of action.

In just two hours, we’ll:

  • Highlight areas where you could be exposed to risk
  • Ensure your processes meet employment laws and best practice
  • Give you simple, practical next steps

No stress, no obligation. Just straightforward advice.

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